http://citycyclingedinburgh.info/bbpress/ CityCyclingEdinburgh Forum » Tag: expenses HMRC mileage - Recent Posts en Sun, 28 Jun 2026 16:07:06 +0000 http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184362 Fri, 27 Mar 2015 20:15:05 +0000 wee folding bike 184362@http://citycyclingedinburgh.info/bbpress/ <p>I've got an SQA meeting at Hampden next month. I've never claimed bicycle mileage from them but it might be fun. I'd get about £5 for the return trip. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184354 Fri, 27 Mar 2015 18:27:18 +0000 douglaswaring 184354@http://citycyclingedinburgh.info/bbpress/ <p>Used to get 10p per mile when travelling for meetings in a previous job working for the Lothian arm of a National Service providing Health. Didn't claim for the money, but so that they would have evidence that employees were using bikes instead of public transport/taxis/own cars (which were reimbursed at much higher rate). Journeys often took less time on bike than driving/bus too. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184350 Fri, 27 Mar 2015 16:48:19 +0000 newtoit 184350@http://citycyclingedinburgh.info/bbpress/ <p>I have never actually claimed (never used my bike for business mileage) but at my employer we do have the option in our expenses portal to claim cycle mileage at 20p/mile. It is there in our expenses policy.</p> <p>I imagine I may get some funny looks the first time I put in a claim - don't imagine it is that widely used in Scotland...</p> <p>As a rule we pay the HMRC approved rate for any means of travel. I never understand when places pay more than the HMRC rate - just brings in bureaucracy, corporation tax issues, personal tax issues etc.</p> <p>Will drop you a note of who I work for - not a bank, but financey in a way. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184349 Fri, 27 Mar 2015 16:26:27 +0000 Greenroofer 184349@http://citycyclingedinburgh.info/bbpress/ <p>@Luath. Thank you. I agree about the cost thing, but this is really about the principle, isn't it? It's about recognising that cycling is a valid alternative tot he car. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184347 Fri, 27 Mar 2015 16:21:35 +0000 Luath 184347@http://citycyclingedinburgh.info/bbpress/ <p>Scottish Government currently has a Pedal cycle allowance of 20p / mile. (Motor cycles get 24p / mile and motor cars 45p / mile, with an extra 5p / mile if you take a passenger)</p> <p>Time spent filling out the form for each journey made costs the Scottish Government significantly more... </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184330 Fri, 27 Mar 2015 14:11:16 +0000 gembo 184330@http://citycyclingedinburgh.info/bbpress/ <p>First/last journey of the day, if to/from your regular place of work not claimable though some wiggle if you are going somewhere else and swing by the office first to pick up something, or if your employer happy to judge the difference between your normal commute and the longer more novel journey (these are exceptions)</p> <p>CEC pays 20p</p> <p>Scot Gov used to pay 25p </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184323 Fri, 27 Mar 2015 13:39:29 +0000 SRD 184323@http://citycyclingedinburgh.info/bbpress/ <p>@greenroofer I suspect I would struggle to claim more than about 80p, but may have to measure it. Certainly cheaper for them than a taxi </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184321 Fri, 27 Mar 2015 13:31:56 +0000 paddyirish 184321@http://citycyclingedinburgh.info/bbpress/ <p>My employer, the generous fellow, has been paying me 20p per mile cycled for the last 3-4 years.</p> <p>Unfortunately the employer isn't a large financial institution (just the 1 member of staff), though it has returned a profit in each of the last 10 years *cough* </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184318 Fri, 27 Mar 2015 13:00:04 +0000 Roibeard 184318@http://citycyclingedinburgh.info/bbpress/ <p>Unfortunately mileage allowances specifically exclude your daily commute, to and from your usual place of work, instead just cover the journeys on work time.</p> <p>Robert </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184317 Fri, 27 Mar 2015 12:58:06 +0000 chrisfl 184317@http://citycyclingedinburgh.info/bbpress/ <p>twq - sadly for tax purposes, the government allowance only covers journeys that form part of employment duties (for example, visiting clients), or journeys to a temporary workplace.</p> <p>Commuting to a permanent place of work does not count.</p> <p>So even if you could convince your employer to pay for your commute then you would have to pay Tax and NI out of the £300.</p> <p>But if an employer pays for car mileage, then there really isn't any excuse not to pay for bicycle miles. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184315 Fri, 27 Mar 2015 12:51:49 +0000 chdot 184315@http://citycyclingedinburgh.info/bbpress/ <p>"but I didn't have any sick days, so net gain"</p> <p>Unfortunately corporate/government minds don't work like that! </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184314 Fri, 27 Mar 2015 12:40:58 +0000 twq 184314@http://citycyclingedinburgh.info/bbpress/ <p>I'd love my work to pay 20p/mile for commuting. Makes commercial sense - would have paid me a bit over £300 last year, but I didn't have any sick days, so net gain. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112&page=2#post-184310 Fri, 27 Mar 2015 12:14:16 +0000 Roibeard 184310@http://citycyclingedinburgh.info/bbpress/ <p>There are approved rates for business mileage, presumably companies stick to these, or give a maximum of these, for tax liability reasons.</p> <p>Bicycles are 20p per mile.</p> <p><a href="https://www.gov.uk/government/publications/rates-and-allowances-travel-mileage-and-fuel-allowances/travel-mileage-and-fuel-rates-and-allowances" rel="nofollow">https://www.gov.uk/government/publications/rates-and-allowances-travel-mileage-and-fuel-allowances/travel-mileage-and-fuel-rates-and-allowances</a></p> <p>Robert </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184309 Fri, 27 Mar 2015 12:10:46 +0000 chdot 184309@http://citycyclingedinburgh.info/bbpress/ <p>I mean would go part-way to dealing with The Cycle Service bill. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184308 Fri, 27 Mar 2015 12:09:51 +0000 chdot 184308@http://citycyclingedinburgh.info/bbpress/ <p>Yeah, £1.60 wouldn't buy a coffee <em>or</em> bun in PY. </p> <p>(But two trips would cover the coffee). </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184307 Fri, 27 Mar 2015 12:06:35 +0000 Greenroofer 184307@http://citycyclingedinburgh.info/bbpress/ <p>@SRD thanks. I don't know about you, but for me it's not about the actual money (£1.60 for a return trip to the station) it's the principle of the thing! </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184306 Fri, 27 Mar 2015 11:57:13 +0000 Stickman 184306@http://citycyclingedinburgh.info/bbpress/ <p>PM sent, although rereading your request I don't think it is of much help....oops. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184303 Fri, 27 Mar 2015 11:45:59 +0000 SRD 184303@http://citycyclingedinburgh.info/bbpress/ <p><a href="http://www.ed.ac.uk/schools-departments/transport/cycling/facilities/bike-mileage" rel="nofollow">http://www.ed.ac.uk/schools-departments/transport/cycling/facilities/bike-mileage</a></p> <p>I really should start claiming when I cycle to the station.... </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184302 Fri, 27 Mar 2015 11:40:28 +0000 chdot 184302@http://citycyclingedinburgh.info/bbpress/ <p>"I think we might be one step closer to achieving this"</p> <p>Sounds good. </p> <p>I am aware of who this is about, and I'm sure you (they too?) are conscious of wider 'PR benefits' this would have. </p> <p>"I'll look at the lists of cycle-friendly employers again" - also worth contacting Cycling Scotland and <em>try</em> to find out if other large employers are going through the <a href="http://www.cyclingscotland.org/our-projects/award-schemes/cycle-friendly-employer">CFE process</a>. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-184300 Fri, 27 Mar 2015 11:29:23 +0000 Greenroofer 184300@http://citycyclingedinburgh.info/bbpress/ <p>Resurrecting this because I think we might be one step closer to achieving this at my employer (a large financial institution) but they are now asking who else does it.</p> <p>If you happen to know <em>for certain</em> of large institutions in Edinburgh or elsewhere that pay mileage to cyclists for business travel, it would be totally awesome if you could let me know (by PM if you prefer). It would be great too if you could tell me the re-imbursement rate if you know it.</p> <p>I'll look at the lists of cycle-friendly employers again, so it would be good to hear of employers who aren't on there. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90707 Mon, 12 Nov 2012 09:49:35 +0000 fimm 90707@http://citycyclingedinburgh.info/bbpress/ <p>@greenroofer I've checked and we do. (20p per mile).<br /> I'll PM you with a bit more detail (like the name of my employer!) </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90704 Mon, 12 Nov 2012 00:57:20 +0000 kaputnik 90704@http://citycyclingedinburgh.info/bbpress/ <p>My former flatmate was a Cooncil housing officer and used to claim for cycling from centre of town out to Niddrie and Greendykes. He always took the bike into the flats. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90701 Mon, 12 Nov 2012 00:12:10 +0000 chdot 90701@http://citycyclingedinburgh.info/bbpress/ <p>"I can't claim tax relief for being an employed person cycle commuting to work, surely?"</p> <p>No</p> <p>Mileage (as with car use) is for/during work. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90700 Mon, 12 Nov 2012 00:06:55 +0000 Darkerside 90700@http://citycyclingedinburgh.info/bbpress/ <p>Just picking up on something druidh said 7 months ago - I can't claim tax relief for being an employed person cycle commuting to work, surely? </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90661 Sun, 11 Nov 2012 21:31:08 +0000 Greenroofer 90661@http://citycyclingedinburgh.info/bbpress/ <p>@fimm - thank you, that would be great. I'm really after any local large private-sector employers that I can use as a lever... </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90660 Sun, 11 Nov 2012 21:29:38 +0000 twinspark 90660@http://citycyclingedinburgh.info/bbpress/ <p>Claggy Clog - I think the NHS varies from organsiation to organisation. 10~11p per mile in some cases. Not sure how this fits in with what are supposed to be National terms of service under Agenda for Change?</p> <p>I would have though big financial institutions would be keen to embrace being "Green" and show their corporate responsibility, particularly given that some of them would have gone to the wall without government cash!</p> <p>Perhaps they're still living in the past and more focussed on the image they used to think they should be projecting... </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90547 Sat, 10 Nov 2012 13:27:34 +0000 fimm 90547@http://citycyclingedinburgh.info/bbpress/ <p>@Greenroofer my employer is large but of IT rather than financial flavour. I think they pay bicycle mileage rate, but would have to wait till Monday to check. Is this of use? </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90537 Sat, 10 Nov 2012 11:18:19 +0000 Claggy Cog 90537@http://citycyclingedinburgh.info/bbpress/ <p>Most organisations pay per mile unless you are a taxi then you charge for time as well. If your company pays car drivers for their mileage I think it perfectly reasonable that they pay for your bike mileage. The NHS does and I believe it is about 17p per mile. </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90521 Sat, 10 Nov 2012 01:46:22 +0000 DaveC 90521@http://citycyclingedinburgh.info/bbpress/ <p>I found this through google. You can bet Lloyds pay bicycle milage or they would not be advocating it in the press.<br /> <a href="http://m.guardian.co.uk/money/2001/may/19/tax.incometax?cat=money&amp;type=article" rel="nofollow">http://m.guardian.co.uk/money/2001/may/19/tax.incometax?cat=money&amp;type=article</a> </p> http://citycyclingedinburgh.info/bbpress/topic.php?id=6112#post-90513 Sat, 10 Nov 2012 00:17:35 +0000 559 90513@http://citycyclingedinburgh.info/bbpress/ <p>@Greenroofer, what about the hard cash argument, cheaper per mile to cycle, and no parking charges to be reimbursed. </p>